OFFICIAL PACMH PERSONAL TIME OFF POLICY (PTO)

             an Optional Program in lieu of PAID SICK LEAVE POLICY

 

Washington State Laws requirement of implementing Paid Sick Leave (see Reference 1)

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“At a minimum, employees must be provided one hour of paid sick leave for every 40 hours worked. You must provide paid sick leave to all your employees regardless of full-time, part-time, temporary, or seasonal status.” Reference 2

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How is it calculated? 1 hour per 40 hours worked is prorated at .025 minutes per 1 hour worked.

 

Example: Total accumulated PTO after the 4th pay period = 307.5 minutes or 5.125 hours

 

Total hours work per pay period                        Hours worked/logged                         Minutes earned per hours worked

1st 2-weeks pay period                                               40                                       60 minutes or 1 hour

2nd 2-weeks pay period                                             30                                        45 minutes or ¾ of an hour

3rd 2-weeks pay period                                              60                                       90 minutes or 1.5 hrs

4th 2-weeks pay period                                              75                                       112.5 minutes or 1 hr and 52 minutes

 

PACMH adopted the optional program, PAID TIME OFF (PTO) Reference 3.

 

PACMH policy will be using the following guidelines:

1. Earning PTO hours – earning hours will be calculated as explained above; .025 minutes per 1 hour worked.

 

2. Using available PTO hours – maybe used anytime during the current calendar year.

• PTO hours can be used for being sick, taking a vacation and/or for any personal reason by the employee.

• Requirements for using PTO hours – just emailing payroll administrator about when to plan to use it is the ONLY requirement. No advance notification and no prior approval is needed.

• ONLY the available PTO hours will be paid even if an employee will be gone for more than the total earned/accrued hours.

 

3 Limit on how much an employee can earn within a calendar year (Jan 1 – Dec 31)

• There will be no limitation on how much one can earn during the current calendar year, however,

 

4. There is a maximum of 40 hours one can carry over to the following years. (Reference 4, example 1)

• An employee can carry over no more than 40 hours to the following year.

• If an employee has earned more than 40 hours during the current year, they have the options to either use some of the hours and/or cash it through payroll and/or donate it to their coworkers.

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​REFERENCES:

Reference 1:  https://www.lni.wa.gov/workers-rights/leave/paid-sick-leave/

Reference 2: https://www.lni.wa.gov/workers-rights/leave/paid-sick-leave/paid-sick-leave-minimum-requirements

Reference 3: https://www.lni.wa.gov/workers-rights/leave/paid-sick-leave/optional-paid-sick-leave-policies

Reference 4: https://www.lni.wa.gov/workers-rights/leave/paid-sick-leave/paid-sick-leave-minimum-requirements#carryover-and-reinstating-paid-sick-leave

 

​​CONTACTS FOR HELP